1. Established Event Reporting Systems

England

For clinical providers connected to the Learn From Patient Safety Events (LFPSE), incident and near-miss reports that include the full coding will be extracted from LFPSE.

Within each incident record, you must include the trigger code PRIA24 followed by the coding within the incident description field to allow this data to be extracted.

For example, the following text would be included in the incident description field on the local incident reporting system: PRIA24/L1/E1/MG/P7/3.2b/CF1b/CF4a.


Wales

Clinical providers connected to the Once for Wales (OfW) Concerns Management System have the coding built into the incident reporting system, and reports will be extracted from OfW.

Within your local incident reporting system, you must ensure that the appropriate coding is completed in full to reflect the investigation findings.


2. Direct Data Submission

All clinical providers in Northern Ireland and Scotland, including the independent sector across the UK, can submit data directly to MEG.

Please email meg.learningsystem@ukhsa.gov.uk before submitting your first dataset.

All data must be anonymised prior to submission to MEG.

Collate your locally coded and anonymised incident reports in an Excel spreadsheet or CSV file. Ensure that the following information is included for each report:

  • Unique incident identifier (for example, Datix/Ulysses number)
  • Date the incident occurred
  • Date the incident was reported locally
  • Text description of event (ensure there is no personally identifiable information included)
  • Completed coding (for example, L2/E1/MA/P1/3.5e/3.6b/CF3a)